Features

Pricing

Contact

Invoicing

An invoice in three keystrokes, straight into Xero.

Admiin remembers the services your firm actually bills. Start typing and the line is already there, priced from last time. Attach it to the pack the client is signing, and it syncs to Xero so nobody enters it twice.

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Remembers your services· Syncs to Xero· Paid while they sign

app.admiin.com / clients / M Harcourt / invoice

New invoice · M Harcourt

FY26 individual return

Draft

Add a service

Individual tax return preparation $770.00 · used 214 times

Individual return with rental schedule $990.00 · used 88 times

Individual return, amended $440.00 · used 31 times

Individual tax return preparationFY26 · Marcus Harcourt $770.00

Rental property schedule1 property $220.00

GST10% $99.00

Total $0.00

Synced to Xero · invoice 2841, coded and awaiting payment. No second entry.

Service memory

Your firm bills the same forty things. Admiin learns them.

Every invoice you raise teaches the platform what your firm sells and what it charges. After the first week, most invoices are two clicks: pick the client, accept the line it suggests.

Services suggested as you type, priced from what you last charged
The same client next year starts from the same lines
Change a price once and it applies to everything raised after it
Fees match the engagement letter, because they come from the same list

Engagement letters →

Services · Hartley & Co

Most used this quarter

Individual return$770Used 214 times

Rental schedule$220Used 152 times

Trust return$1,320Used 96 times

Company return$1,650Used 74 times

BAS, quarterly$330Used 68 times

SMSF return$1,980Used 41 times

Xero

Raised once, not twice.

The invoice you raise in Admiin lands in Xero. Nobody re-keys it at the end of the week, nobody reconciles two systems that disagree, and the ledger your firm actually runs on stays the source of truth.

Invoices flow through to Xero rather than being entered again
Payment status comes back, so paid means paid in both places
Your chart of accounts and tax codes stay as you set them
Admiin sits alongside Xero rather than trying to replace it

Payments and settlement →

Sync · Admiin to Xero

Recent invoices · synced automatically

28Invoice 2841 · M Harcourt$1,089.00 · paid on signingIn Xero

28Invoice 2840 · Harcourt Nominees$1,815.00 · awaiting paymentIn Xero

27Invoice 2839 · Bloom Pty Ltd$1,650.00 · paidIn Xero

27Invoice 2838 · Crust Pty Ltd$330.00 · paidIn Xero

Raise one invoice and watch it land in Xero.No double entry, no month-end reconciliation between two systems.

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How it works

Four steps, and the first three take seconds.

Pick the client

Search the client and Admiin already knows the entity, the contact, and what you billed them last year.

Accept the lines

Start typing and the service appears with its price. Adjust anything, add a one-off line, or take what is suggested and move on.

Attach it to the pack

The invoice travels with the documents the client is signing, so the fee is in front of them at the moment they are reviewing the work.

It syncs and settles

The invoice lands in Xero, the client pays in the signing flow, and the paid status comes back to both systems without anyone reconciling anything.

What it handles

The awkward parts of billing a practice.

Group clients

Bill four entities separately or bill the group as one. Each entity keeps its own lines, and the person who pays is whoever you nominate.

Recurring work

Quarterly BAS and annual returns come back with the same lines and the same prices, so the third quarter is not a fresh piece of data entry.

Extra scope

Add a one-off line for work outside the engagement, with the agreed letter sitting right there if the client queries it.

Chasing

Unpaid invoices are followed up on a schedule. Nobody on your team has to be the person who asks a client for money twice.

GST and tax codes

Codes come across with the invoice, so what lands in Xero is coded the way your bookkeeper would have coded it anyway.

The record

Every invoice sits against the client and the lodgement it belongs to, with its payment status, so the history is on the file rather than in an inbox.

The fastest invoice to collect is the one attached to the signature. An invoice sent on its own competes with everything else in the client's inbox. An invoice sitting inside the pack they are already reviewing gets paid the same morning, because settling it is the obvious next tap.

The flow

Raised, attached, paid, synced.

Step 1

Client picked

Last year's lines are already there.

Step 2

Lines accepted

Suggested from your service memory.

Step 3

Attached

Travels with the pack they are signing.

Step 4

Paid

Settled in the same session as the signature.

Step 5

Synced

In Xero, coded, with the status carried across.

Questions

What firms ask about invoicing.

Does this replace Xero?

No, and it should not. Xero stays your ledger. Admiin is where the invoice is raised, attached to the work and paid, and the invoice flows through to Xero so your accounts are not being maintained in two places. Firms keep the ledger they already run on.

How does the platform know our prices?

It learns them from what you raise. Every invoice adds to your service list, so the lines you bill most often come up first, priced from what you last charged. Change a price and it applies to everything raised after that.

Can we bill a whole family group on one invoice?

Either way. Bill each entity separately so the cost sits with the entity that incurred it, or bill the group as one to whoever pays. Each entity keeps its own lines regardless of who receives the invoice.

What about work outside the engagement?

Add a one-off line. Because the signed engagement letter is on the same client record, the agreed scope is right there if the client queries the extra amount, which usually shortens that conversation considerably.

Do we have to attach the invoice to a tax pack?

No. Invoices can be raised and sent on their own for advisory work, ad hoc jobs or anything that does not involve a lodgement. Attaching them to the pack is the option that gets paid fastest, not the only option.

What happens when a client pays?

The payment is recorded against the invoice, the client record and the lodgement, and the status carries through to Xero. Reconciliation stops being a monthly exercise in matching bank lines to emails.